A Practical HR Guide to Occupational Health at Work

Occupational health is a cornerstone of any organisation committed to employee wellbeing. It focuses on preventing work-related injuries and illnesses, promoting a safe environment, and supporting both physical and mental health. A proactive approach not only protects staff but also helps reduce costs linked to absenteeism and improves overall productivity.

Understanding Occupational Health

Effective occupational health management recognises the link between work and wellbeing, fostering safe practices across the organisation. Key components include:

• Policies and Procedures: Employers must comply with UK Health and Safety Executive (HSE) regulations, covering hazards such as manual handling, working at height, and management of chemicals or electrical equipment.

• Employee Rights: Employees have the right to a safe workplace, equal treatment, and protection from discrimination and harassment, alongside legal entitlements such as rest breaks and health safeguards.

• Training and Education: Induction and ongoing training should cover general health and safety, risk assessments, and safe working practices. Specific training might include Display Screen Equipment (DSE) guidance, first aid, asbestos awareness, and mental health awareness sessions.

Benefits of a Proactive Approach

Prioritising occupational health can lead to:

• Reduced Absenteeism: A healthier workforce experiences fewer illnesses and injuries, ensuring operational continuity.

• Improved Engagement: Healthy employees are more focused, motivated, and productive.

• Lower Turnover: A safe and supportive environment increases retention and reduces recruitment and training costs.

Practical Strategies for Occupational Health

HR can implement measures to support employee health, including:

• Health Screenings: On-site checks such as blood pressure or cholesterol testing help detect issues early.

• Ergonomic Assessments: Adjusting workstations and providing equipment to prevent strain, including for remote workers.

• Stress Management: Flexible working, mindfulness sessions, and counselling can reduce work-related stress.

• Employee Assistance Programmes (EAPs): Confidential services offering counselling and support for personal, financial, or legal concerns.

• Mental Health First Aid: Training staff to recognise and support colleagues experiencing mental health challenges promotes a culture of awareness and empathy.

HR’s Role in Occupational Health

HR is essential in creating a supportive and compliant workplace. Responsibilities include:

• Developing clear policies on sickness absence, reasonable adjustments, and return-to-work procedures.

• Facilitating access to occupational health services and maintaining confidentiality.

• Tracking absenteeism, incidents, and employee feedback to identify trends and implement preventative measures.

• Staying informed on current legislation through resources such as HSE and CIPD and continuously updating policies and practices.

How Can Kirby HR Consultancy Help?

A strong occupational health programme improves employee wellbeing, engagement, and retention. Kirby HR can help organisations develop practical, compliant solutions, from policy creation to training and day-to-day support.

Contact Kirby HR to explore tailored occupational health strategies that fit your organisation’s needs.

07889 053608